QuickBooks Training

Prepare For Setup

• Creating a New File – Detailed Set Up
• Creating a New File – Express Set Up
• Changing Passwords
• Change Business Information
• Change The Left Icon Bar
• Company Preferences
• My Preferences
• Calendar Function
• Customize Icon Bar
• Back Up File

Chart of Accounts and Items

• Account Types in Chart of Accounts
• Create a New Account
• Header and Sub Accounts
• Chart of Accounts Flow
• Item Types – Basic Overview
• How to Set Up and Organize Your Items List

Customers Jobs and Vendors

• Create a New Customer
• Merge Duplicate Customers
• Customer Type List
• Create a New Job
• Job Type List
• Create a New Vendor
• Vendor Type List
• Merge Duplicate Vendors

Customize Your Forms

• Invoice Basic Customization
• Invoice Additional Customization
• Invoice Layout Designer
• Purchase Order – Basic Customization
• Purchase Order – Additional Customization
• Purchase Order – Layout Designer

Invoice and Accounts Receivable Basics

• Create an Invoice
• Receive Payment – Record Deposit
• Create a Credit Memo and Apply to an Invoice
• Create Credit Memo
• Create a Statement
• Collections Center

Accounts Payable Basics

• Enter Bill – Rent
• Enter Bill – Item and Expenses
• Pay Bills
• Print Checks
• Create Vendor Credit and Apply to Open Bill
• Gas Restaurants and Airport Expenses

Banking Basics

• Write Check for Items and Expenses
• Transfer Funds From One Bank Account To Another
• Create Wire – EFT – ACH Payment
• Void Check Without a Closed Period
• Reconcile Bank Account to Bank Statement
• Petty Cash
• Which Checks Can You Use
• Add Company Logo and Address to Printed Checks
• Print Signature On Checks

Step Up your Set Up Knowledge

• Install QuickBooks Enterprise
• Update File to New Release
• Register Your QuickBooks Software
• Hide Company Files
• Enter Beginning Balances
• Class List
• Set Up a New User
• User Permissions in QuickBooks Enterprise
• Print Role List in QuickBooks Enterprise
• Set Up Online Banking Connection
• Back Up vs Portable File vs Accountants Copy
• Schedule Automatic Backup

Customize Your Centers

• Customize Customer Center
• Customize Vendor Center
• Customize Employee Center
• Company Snapshot

Chart of Accounts Done Right

• Account Numbers
• How To Sort Your Chart of Accounts List
• Clean Up Chart of Accounts

Inventory and Services

• Inventory Center
• Inventory Items
• Service Items
• Group Items
• Inventory Assembly
• How to Use Discounts
• Use Subtotals On Customer Transactions

Inventory Activities

• Adjust Inventory
• Update Your Price List
• Update Sales Price – Mass Adjustment
• Automatic Cost and Price Adjustment

Sales Tax

• Turn On Sales Tax Tracking
• Sales Tax Item and Group Set Up
• Adjust and Pay Sales Tax

Communicating with your CPA

• Create Accountants Copy
• Accountant Activities in Accountants Copy
• Receive Accountants Copy After Accountant Changes
• Cancel Accountants Copy

More Customization – Custom Fields

• Custom Fields on Items
• Custom Field Overview
• Customer Custom Field
• Custom Fields on Invoices – Customer Custom Field
• Custom Field on Purchase Order – Vendor Custom Field

More Lists for Better Tracking

• Sales Rep List
• Terms List
• Payment Method List
• Customer Message List
• Ship Via List
• Template List
• Bill Rate Level List
• Fixed Asset Item List
• Vehicle List

Quotes Estimates and Sales Orders

• Lead Center
• Estimates Sales Orders and Invoices
• Create an Estimate
• Duplicating an Estimate
• Create a Sales Order

Intermediate Invoicing

• Memorize Invoice For Recurring Monthly Invoices
• Choose Memorized Transaction to Enter Now
• Progress Invoicing
• Batch Invoices
• Price Level List
• Pending Invoices
• Statement Charges

Accounts Receivable Scenarios

• Use Undeposited Funds As a Default When Receiving Payments
• Cash Back When Making a Deposit
• Reimbursable Expenses
• Finance Charges
• Receive Payment – Client Overpays
• Receive Payment – Client Underpays

Accounts Payable

• Purchase Order for Inventory and Receive Inventory
• Purchase Order to Track Services
• Memorize a Bill For Recurring Expenses
• Prepaid Expense Amortization
• Check Payment Before Receive Bill
• Loan Manager
• Pay Bill By Credit Card
• Print Bill Payment Stub
• Change Amount of Bill After Paid
• Record Credit Card Transactions
• Credit Card Credit
• Reconcile and Pay Down Your Credit Card

Payroll Set Up and Use

• Turn On Time Tracking for Employee
• Enter Payroll Service Key
• Track Single Activity On Timecard Using Stop Clock
• Payroll Preferences
• Weekly Timesheet Entry
• Payroll Set Up Interview
• Batch Timecard Entry
• Employee Set Up Manually
• Print Timesheets
• Set Up Payroll Items in Multiuser Mode
• Set Up and Edit Payroll Schedule
• Run Scheduled Payroll

Reports You Need to Know

• Review of Standard Reports
• Transaction Journal Information
• Company Reports
• Accountant and Taxes
• Daily Sales Summary Report
• Intuit QuickBooks Statement Writer
• Sales by Rep – Cash Basis
• Custom Reporting – Summary and Detail
• Set Up Budget

Advanced File Set Up – Importing Lists

• Transfer Chart of Accounts to a New File
• Transfer Items List
• Transfer Customer List
• Transfer Vendor List
• Transfer Templates

Understanding Accounting

• Invoice with Non-Inventory
• Sales Receipt with Inventory
• Bill with Non-Inventory Expense
• Bill with Inventory
• Invoice with Inventory Items
• Cash vs Accrual Profit and Loss
• Soft vs Hard Posts

Advanced Accounts Receivable

• Customer Deposits and Down Payments
• Track Retainage
• Backorders
• Over and Short Accounts
• Webstore Clearing Account to Track Online Sales
• American Express Payment Received
• Customer Credit Card Protection
• Disable Customer Credit Card Protection

Advanced Inventory

• Work in Progress
• Enhanced Inventory
• Average Cost vs FIFO
• Turn on FIFO Inventory Valuation
• Adjust Quantity on Hand FIFO

Advanced Review for Accountants

• Client Data Review Feature
• Set Up For Client Data Review
• Accountant’s Center

Troubleshooting in QuickBooks

• Undo Previous Reconciliation
• Troubleshooting Bank Reconciliation
• Troubleshooting Inventory Balance
• Fix Accounts Receivable Report with Zero Dollar Amounts
• Fix Accounts Payable Report with Zero Dollar Amounts
• Re-sort Customer Vendor and Employee List
• Verify and Rebuild Data
• Check Your Error Log